JSS 1 Business Studies Flashcards: Meaning, Functions and Types of an Office

Question 1

Information and administration are handled in one place or system. How is an office best described?

Accepted Answer

a place or system where organisational information and administration are handled

Question 2

What office function involves creating and keeping documents?

Accepted Answer

record management

Question 3

Receiving and sending messages is what office function?

Accepted Answer

communication

Question 4

Preparing information for managers supports what?

Accepted Answer

decision-making

Question 5

An office with few workers and simple divisions is what?

Accepted Answer

a small office

Question 6

An office with many staff and specialised departments is what?

Accepted Answer

a large office

Question 7

Staff work remotely through digital communication. How is this virtual-office arrangement described?

Accepted Answer

an office arrangement operated mainly through digital communication

Question 8

Independent workers share desks, facilities and internet. How is a co-working space described?

Accepted Answer

a shared workplace used by different workers or organisations

Question 9

An office area designed for informal discussion is a ____.

Accepted Answer

breakout space

Question 10

Mail, records and general office routines are coordinated by the ____ department.

Accepted Answer

administration

Question 11

When paper or machinery is needed, the ____ department obtains it.

Accepted Answer

procurement

Question 12

Cash received and expenses paid are recorded by the ____ department.

Accepted Answer

accounting

Question 13

Researching buyers and promoting products belong to the ____ department.

Accepted Answer

marketing

Question 14

Recruitment, staff welfare and personnel records are handled by ____.

Accepted Answer

human resources

Question 15

Raw materials are turned into finished output by the ____ department.

Accepted Answer

production

Question 16

Deliveries to customers are organised by the ____ department.

Accepted Answer

logistics

Question 17

Why should frequently used equipment be placed within reach?

Accepted Answer

to improve efficiency

Question 18

What office feature helps prevent accidents and discomfort?

Accepted Answer

safe ergonomic layout

Question 19

Why should confidential records have controlled access?

Accepted Answer

to protect sensitive information

Question 20

What should determine an office design?

Accepted Answer

work activities, staff needs and available space

Strong work.