JSS 1 Business Studies Flashcards: Types, Uses and Care of Office Equipment

Question 1

Desks, phones, computers and filing cabinets used for administrative work are collectively called ____.

Accepted Answer

office equipment

Question 2

A records officer needs a powerful computer that will remain at one workstation. Name the suitable device.

Accepted Answer

desktop computer

Question 3

Tunde must prepare a presentation both at home and in the office. The portable computer best suited to this is a ____.

Accepted Answer

laptop

Question 4

A signed letter exists only on screen. What device will produce a paper copy?

Accepted Answer

printer

Question 5

A supplier's paper invoice must be saved as a computer file. Name the device required.

Accepted Answer

scanner

Question 6

A receptionist needs to speak immediately with a client in another state. The basic equipment for this is a ____.

Accepted Answer

telephone

Question 7

Security officers within a warehouse need short-range, two-way voice contact. Select the appropriate equipment: telephone, walkie-talkie, printer, or scanner.

Accepted Answer

walkie-talkie

Question 8

Several office devices need a wireless internet connection. What equipment should provide the connection?

Accepted Answer

Wi-Fi router

Question 9

Confidential paper files must be arranged and locked away. Name the most suitable furniture.

Accepted Answer

filing cabinet

Question 10

A clerk needs a firm surface for writing and sorting mail. The relevant office furniture is an ____.

Accepted Answer

office desk

Question 11

Before buying a printer, the manager checks whether it can scan and print the required paper sizes. This evaluates its ____.

Accepted Answer

functionality

Question 12

A chair remains sound after years of daily use. What equipment-selection quality does this show?

Accepted Answer

durability

Question 13

Two copiers perform the same work, but one has lower purchase and running costs. Choosing it reflects ____.

Accepted Answer

cost-effectiveness

Question 14

An air conditioner gives the same cooling while consuming less electricity. This advantage is called ____.

Accepted Answer

energy efficiency

Question 15

The supplier promises to repair specified faults for twelve months. That promise is the ____.

Accepted Answer

warranty

Question 16

Frequent voltage spikes threaten the office computers. Name the protective device to install.

Accepted Answer

surge protector

Question 17

Cleaning a printer and servicing it before it breaks down is ____.

Accepted Answer

preventive maintenance

Question 18

Before operating a new photocopier, staff should first read the ____.

Accepted Answer

manufacturer instructions

Question 19

At closing time, what procedure protects open files before a computer's power is turned off?

Accepted Answer

secure shutdown

Question 20

The manager wants to know each device, its location and condition. What record should be updated?

Accepted Answer

inventory record

Strong work.

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